Business Services Specialist

University of Maryland Libraries   College Park, MD   Full-time     Administration / Clerical
Posted on November 6, 2022
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The University of Maryland Libraries are committed to advancing diversity, equity, inclusion, and accessibility. We support university and library efforts to create a more just campus environment, understanding the unique, interdisciplinary focus of libraries and archives as collectors and curators of the historical, literary, artistic, and scientific record. We provide collections, services, and programs that reflect the diversity of our community, heighten cultural awareness, and incorporate the histories, experiences, and expressions of those who have been historically marginalized and/or underrepresented. We work to ensure equitable access to our facilities, resources, and services.

Nature of Work:

The Business Services Specialist reports to the Senior Accountant and provides support to the Libraries Business Services office; assisting with the day-to-day business activities for the department. Responsibilities include, but not limited to, entry level professional accounting work such as account reconciliations, journal entries, accounts payable functions and preparation of monthly business activity reports. In addition, the position is responsible for reviewing and approving travel transactions for library employees and monitoring of payroll activity associated with gift funding. The ideal candidate will demonstrate flexibility and professionalism when dealing with diverse internal and external clients, will independently manage multiple activities and deadlines, and handle sensitive and confidential matters with discretion and tact.

DUTIES AND RESPONSIBILITIES:

Reviews and approves university travel documents for library faculty & staff in accordance with University policies. Serves as Travel Card reviewer for library cardholders. Prepares and distributes monthly divisional travel reports. Trains and assists library employees in completing university travel forms; serving as the point person for all matters relating to travel, staying up-to-date on all university required travel training. Maintains audit worthy files. 35%

Manages the creation, maintenance, and reconciliation of gift accounts using an automated database. Process deposits and payment of invoices. Resolves discrepancies as needed. Prepares and distributes monthly gift reports. Maintains audit worthy files. Serves as a resource for account administrators on issues related to gift accounts. 35%