DUTIES AND RESPONSIBILITIES:
The professional in this highly responsible administrative position is responsible for the oversight, maintenance and integrity of the automated accounting systems; coordinating financial transactions from the procurement of assets to the disbursement of funds; supervising and participating in the preparation and maintenance of the financial records, reports and statements; and developing and maintaining internal control policies. This professional will be involved with the direct supervision of employees in the Finance Office. The person in this position will be working with confidential and sensitive issues related to Town finances and employees.
The Finance Director shall have and exercise all of the powers and duties vested by State law, Town Charter, Town Ordinance and Council Resolution.
ESSENTIAL JOB FUNCTIONS:
- Coordinate and manage town-wide financial programs and practices using automated accounting systems;
- Preparation of various monthly and year end reconciliations, financial reports, and financial statements. This includes responsibility for, internal audit of, and reconciliation of monthly activity to source documents (i.e. bank and investment activity, Federal/State and other agency receipts, departmental receipts, accounts payable, interfund receivables and payables, etc.);
- Submission of monthly and annual financial statements, and special reports as required to the Town Administrator;
- Coordinate the monthly closing of the General Ledger and side funds and all routine activity in the financial software (warrants, purges, maintenance, etc.);
- Coordinate the annual year end close of the General Ledger, other funds maintained by the Finance Department and related interfund activity
- Develop, monitor, and maintain policies pertaining to financial transactions and the procurement of goods and services;
- Be adept at problem solving and troubleshooting issues as they arise. Reviewing problems, identifying alternative solutions and ramifications, and implementing recommendations;
- Reviewing the work of others for accuracy and compliance with generally accepted accounting standards, policies, procedures, rules and regulations, and to internally audit these types of activities on an ongoing basis;
- Assist the Town Administrator in the preparation of the annual operating budget and capital improvements program (set up automated budget parameters, coordinate departmental input, prepare and update budget reports during the process);
- Maintain custody and control over all public funds and invested Town and fiduciary funds;
- Maintain records for fixed assets;
- Prepare work papers and provide general assistance for the annual audit;
- Develop, document, implement, and maintain internal controls and operating procedures;
- Act as the liaison between the Finance Department and all offices of Town government and coordinate accounting functions and related activities as required;
- Assist the Information Technology department with implementation of financial software systems and updates, operating procedures, and management of the Town’s computer network.
Education and Experience - Graduation from a recognized college or university with a Bachelor's degree in accounting and a minimum of three (3) years of progressively responsible municipal accounting. Experience in private sector accounting/financial management may be considered and evaluated in lieu of municipal experience.
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