Finance Associate

The Wetlands Institute   Stone Harbor, NJ   Full-time     Finance
Posted on January 23, 2023

The Wetlands Institute seeks a highly motivated, detail-oriented Finance Associate to assist the Director of Finance with day-to-day financial operations in a multi-task environment. The successful candidate will be managing account records, revising and updating financial reports, and preparing financial data for audits, reviews, and reporting. To ensure success as a Finance Associate, candidate should possess in-depth knowledge of best practices in financial management and experience in a similar environment. As a team member, the Finance Associate will be someone whose expertise results in accurate financial reporting and efficient account management.

Essential Duties and Responsibilities
1) Manage, perform, and oversee monthly accounting processes including bookkeeping, bank statement reconciliations, journal entries and management.
2) Assist with the preparation of annual operating budgets, financial statements, and reports.
3) Administer and review all financial plans and budgets, monitor budgets and expenditures and keep department heads appraised of program/department financial status through P&L statements and reporting.
4) Book monthly investment activities, manage cash flow and forecasting.
5) Collaborate with internal departments to reconcile accounting discrepancies.
6) Analyze financial data and assist with audits and reviews.
7) Prepare charitable registration filings and maintain government account registrations and renewals.
8) Update financial spreadsheets and reports with the latest available data.
9) Review existing financial policies and procedures to ensure regulatory compliance.
10) Provide assistance with payroll administration.
11) Coordinate with Tidepool Manager and Finance Administrator to reconcile inventory.
12) Keep records and document financial processes.

Minimum Job Qualifications

  • Bachelor degree in Accounting, Finance or related field.
  • At least 2 years’ experience working in a financial capacity.
  • Proficiency in integrated financial management software and Quickbooks.
  • Extensive knowledge of accounting standards and fiscal procedures.
  • Excellent collaboration and communication skills.
  • Exceptional attention to detail.
  • Great analytical and problem solving skills.
  • Strong organizational and time-management skills.
  • Non-profit experience preferred.

Working Conditions and Physical Demands
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Frequent physical activities including lifting, pushing and pulling items up to 25 pounds; reaching, stooping, bending, kneeling, climbing, crouching and prolonged periods of sitting.
  • Ability to work various shifts including evenings and weekends.

This information is not designed to be a complete inventory of the job duties, responsibilities, and qualifications. Rather, it’s designed to give the general nature and level of work to be performed by an employee assigned to this job title.

Salary commensurate with experience. We provide a competitive employment package, which includes medical, dental, and vision benefits, matching contributions to a 403b retirement plan, and a generous paid vacation and paid-time-off policy. It is expected that this position will require onsite participation, but can accommodate a hybrid work arrangement.

The Wetlands Institute Is An Equal Opportunity Employer
We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

Application Information
To apply, please submit a cover letter, resume, and three professional references to and include Finance Associate in the subject line.

Application Deadline February 12, 2023.

About The Wetlands Institute
The position will be located at The Wetlands Institute, located on a 15,000 acre tidal marsh in Stone Harbor, New Jersey. The Wetlands Institute is a 501c3 non-profit organization with a mission to promote appreciation, understanding and stewardship of wetlands and coastal ecosystems through our programs in research, education and conservation. Our goals are a) to teach people of all ages the value of wetlands and coastal ecosystems for the survival of life on earth, b) conduct research and conservation focused on wetlands and coastal ecosystems and their inhabitants; and c) encourage stewardship of these ecosystems worldwide. The Wetlands Institute has more than 17,000 annual visitors, 1,300 members, and hosts more than 12,000 schoolchildren annually.

Founded in 1969 by Herbert Mills (Executive Director, World Wildlife Fund US, 1965-1969), The Wetlands Institute is a not-for-profit organization dedicated to furthering knowledge and appreciation of coastal environments. We believe that people will value wetlands and coastal ecosystems if they understand how they work and why the health of those systems is so tightly intertwined with our own wellbeing. That belief is the moving force behind all our services. Through our programs in conservation, research, education, and outreach we employ an interdisciplinary approach to inspire people of all ages to care about the environment and to become environmentally literate and involved citizens.

The Wetlands Institute is also a field laboratory and research site for visiting scientists and students ranging from undergraduate through post-doctoral levels. The Wetlands Institute is a founding partner of the Seven Mile Island Innovation Laboratory along with the US Army Corp of Engineers and the State of New Jersey Department of Environmental Protection. The laboratory is an innovation leader and proving ground for the development of novel tools and techniques for ecological restoration of coastal ecosystems.

The Wetlands Institute works with area high schools, service organizations, and the public on volunteer conservation initiatives designed to protect and preserve coastal and wetland ecosystems and their inhabitants, which includes providing authentic, experiential engagement opportunities for participants.

The Wetlands Institute

1075 Stone Harbor Blvd
Stone Harbor , NJ