Human Resource & Payroll Specialist
OVERALL PURPOSE
This position assists with the human resource management and payroll processing.
ESSENTIAL FUNCTIONS
1. Assists with administration of the human capital management system
PERFORMANCE MEASURES:
• Meet with new hires to process and collect mandatory background clearances
• Start new hire process, assign onboarding experience and rollout user registration
• Schedule onboarding to finish in progress employee hiring, assign allocations & time off policies
• Monitor and maintain employee profiles; Personal, Employment, Pay, Time Off, Benefits and ACA
• Upload required employment documents into the Employees Profile
• Submit to Fiscal and IT new hire or position/department change information
2. Assists with preparation and processing of semi-monthly agency and participant payroll
PERFORMANCE MEASURES:
• Complete salary letters upon new hire, promotions and annually upload letter into system to obtain
signed authorization then assign or adjust accordingly
• Calculate and enter all payroll adjustments or changes to salary or benefit dollars
• Review timecards for accuracy and approvals, lock timecards, and move time cycles
• Update employee allocations to ensure grants are properly charged for personnel
• Start new payroll, create hourly time batch, review to ensure accuracy then approve payroll
• Prepare information for applicable drawdowns and payroll transfers
• Maintain documentation for all adjustments, or changes to pay, benefit, or other related entries
3. Assists with annual open enrollment and maintain annual benefit elections.
PERFORMANCE MEASURES:
• Create PowerPoint for open enrollment
• Maintain a benefit enrollment and election files
• Meet with staff individually to complete benefit paperwork then make changes as selected
• Follow regulations on allowable qualifying event changes to benefits
• Monitor and reconcile all benefit dollar earnings versus expenses
• Provide staff with reports on benefit dollar disbursements
• Stay abreast with ongoing changes to benefit or health insurance laws
• Prepare employee census information
• Review and submit invoices for payment, 403B quarterly deposit reports
• Complete required 403B documentation for submission of agency’s annual 5500 report
4. Assists with requests for position openings to begin recruitment
PERFORMANCE MEASURES:
• Review and update job descriptions with appropriate Program Director
• Announce openings on agency intranet, on-line hiring platforms and local newspapers
• Develop interview questions staying abreast with current interviewing trends
• Secure reference checks
• Send notifications to thank those interviewed and not selected
5. Assists with employee relation issues
PERFORMANCE MEASURES:
• Follow and stay abreast on all local, state, or federal employment regulations
• Provide notices and forms to anyone requesting FMLA time off from work
• Complete requested staff paperwork e.g., wage and employment verification, Act 168
6. Assists with preparation to complete employee termination
PERFORMANCE MEASURES:
• Upload letters of resignation or any termination information
• Complete reconciliation of benefits and ensure any final disbursements are processed
• Reconciliation of leave and ensure any final PTO payouts owed are processed
• Terminations from agency 403B account and benefits enrollments
7. Attend required meetings and trainings.
PERFORMANCE MEASURES:
• Attend all meetings as required
• Attend trainings for continued and ongoing professional development
OTHER DUTIES
• Works collaboratively with finance on payroll processing
• Perform other related duties
SUPERVISION RECEIVED
Supervision is received from the Human Resources Director
QUALIFICATIONS
EDUCATION
• Bachelor’s degree in related field preferred
EXPERIENCE AND/OR TRAINING
• Experience in human resource or payroll processing preferred
LICENSES OR CERTIFICATIONS
• None required
KNOWLEDGE, SKILLS, AND ABILITIES
• Knowledge of human resource laws and regulations
• High level of interpersonal skills to handle sensitive & confidential situations and documentation
• High level Excel, Word and PowerPoint
• Computer; database, Internet/E-mail
• Organization and Attention to Detail
• High level problem solving
• Independent judgement and discretion
• Manage multiple projects/tasks