Office Manager
Office Manager
at Seven Lakes Prescription Shoppe
This position is responsible for the following results:
Paying company bills and to support the needs of employees via payroll and human resources. These responsibilities apply, as necessary, to The Seven Lakes Prescription Shoppe, The Whispering Pines Prescription Shoppe, Barrett Venture Group, Barrett Properties, and all future endeavors.
This position is responsible for the following tactical work:
MANAGEMENT REPORTING AND ANALYSIS, ASSIST CEO
Monitor Accounts to plan for future expenses
Assist with price quotes from any vendors
Work with AR and AP to communicate all future company strategic moves
Monitor and send out customer charge accounts on a monthly basis and compare to previous months in order to forecast trends in AR
Ensure that sufficient funds are available to meet ongoing operational and capital expenses
Assist in determining the company’s proper capital structure
Assist CEO in the formulation of its overall strategic direction
Engage in ongoing cost reduction analysis in all areas of the company
Assist in the determination of product pricing in relation to features offered and competitor pricing
PAYROLL AND HUMAN RESOURCES
Run company payroll on a bi-weekly basis
Fund employee 401K accounts
Set up and maintain employee files
Calculate and pay employee bonuses on a monthly and/or quarterly basis
Coordinate and book employee travel arrangements
Assist with company employee communications with regards to human resources
Employee vacations shall be monitored and paid per company policies and procedures
BANKING
Pay bills, review outstanding invoices to ensure timely payments are made
Make bank deposits for the company
Maintain banking relationships
Arrange for equity and debt financing as needed
GOVERNMENT COMPLIANCE AND TAXES
Pay company sales taxes
Pay company property taxes
File Annual Reports with the NC Secretary of State
File Annual Property Tax Listing with Moore County
Work with tax accountants and provide accurate information to accurately produce tax documents
Ensure the company is compliant to regulatory concerns and reporting as it pertains to OSHA postings, labor law postings, IRS communications, and 401k plan changes
OTHER MISCELLANEOUS RESPONSIBILITIES
Organize annual company Christmas party
Maintain documented system of tasks to be completed Daily, Monthly, Quarterly, and Annually as it pertains to payroll, 401k, Employee insurance benefits, and any other human resource functions
Manage outsourced functions as it pertains to AR, AP, Bookkeeping, 401k, Insurance, Accounting, or any other human resource needs
Assist the pharmacy with inventory purchasing reports and ensuring accuracy and management of inventory
Standards: The following are quantity and behavior standards for this position:
Position Specific:
Arrive on time for work
Uphold company core values
Must be trustworthy and protect the confidentiality of company information
Employee human resources concerns should be addressed within 24 hours.
Company Wide:
All proprietary company info should be kept confidential
All company financial information shall be kept confidential and not to be shared with anyone except the CEO and Pharmacy Owner.
Employee should follow HIPAA guidelines
Manager should be notified if there are any unresolved issues
Duties listed are not to be all-inclusive and are not to be limited to exclude and duties reasonably assigned.
Job Type: Part-time
Pay: $25.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Paid time off
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
COVID-19 considerations:
We follow CDC guidelines with regards to COVID prevention, testing, and quarantines.
Ability to commute/relocate:
- West End, NC 27376: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Do you have an accounting degree?
Experience:
- QuickBooks: 1 year (Required)
- Organizational skills: 1 year (Required)
Work Location: Hybrid remote in West End, NC 27376