Billing & Administrative Support Assistant

Group Real Estate   Kansas City, MO   Full-time     Administration / Clerical
Posted on September 16, 2022

Billing & Administrative Support Assistant

The Billing & Administrative Support Assistant oversees the tasks of sending invoices to tenants and monitoring outstanding balances to ensure each account is paid on time and in full. They help organization keep track of how much money is owed and by whom, often managing numerous client accounts at once. The ideal candidate must have excellent accounting skills as well as deep organizational skills to accurately handle all of the incoming payments, outgoing invoices, database updates and more that make up their day to day responsibilities. On top of this meticulous attention to detail, the Billing & Administrative Support Assistant must also possess excellent communication skills to answer questions for customers and visitors, solve their issues and keep them updated with relevant account information. 

Billing & Accounting Duties

  • Send monthly invoices and account updates to tenants
  • Utilize monthly electric, gas, water and trash utility bills across multiple properties and cross reference wit our own meter readings to appropriately process tenant utility billings using a specific mathematic formula
  • keep an accurate record of client accounts and outstanding balances
  • Receive, sort, track, and deposit incoming payments
  • Process payment authorization paperwork for tenants
  • Process debit and credit card payments using electronic payment terminals; issue receipts accordingly
  • Address and solve customer questions and issues
  • Securely handle tenant data and payment information
  • Provide routine, accurate reports of billing data
  • Support the accounting department by entering accounts payable data and preparing bills for payment.

Administrative Support Duties

  • Monitor the door and greet visitors
  • Check daily mail and distribute accordingly
  • Schedule appointments and maintain calendars
  • Prepare communications, such as memos, emails, reports and other correspondence
  • Create and maintain filing systems, both electronic and physical
  • Support both office and maintenance teams with various projects and events
  • Serve as front-line resource to customers and other visitors
  • Maintain supplies and inventory

Relevant Experience & Required Skills

  • 2+ years of billing/accounts receivable experience (highly desired)
  • 3+ years of administrative assistance/reception experience (highly desired)
  • QuickBooks Online or other common accounting software experience (required)
  • High School Diploma/GED (required)
  • Excellent interpersonal and communication skills (required)
  • Ability to work with many different types of people to accomplish shared goals as a team (required)
  • Incredible attention to detail (required)
  • Valid driver's license and reliable transportation (required)

Compensation & Benefits

  • Beginning salary at $55,000 - $65,000 per year, depending on experience
  • Upon completion of probationary period, may be eligible for 2 weeks of paid time off per year
  • Paid Holidays
  • Upon completion of probationary period, may be eligible for the following benefits
    • 50% group health insurance coverage
    • 100% dental/vision insurance coverage

Group Real Estate

1401 W 13th Street
Kansas City , MO