Accounts Receivable Specialist-Sponsorship and Business Office Cashier

Gaston College   Dallas, NC   Full-time     Accounting
Posted on March 26, 2024
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Salary $40,000.00 Annually
Location Dallas, NC
Job Type Full-Time Regular Staff
Job Number 2022-00566
Division Finance and Operations
Department Accounting Services
Opening Date 03/22/2024

Open until filled-

Perform various accounting duties pertaining to the accounts receivable function.   Enter various student charges, maintain all billings and files for third-party agencies and students, analyze and prepare data for all refunds, process student payments, and answer incoming student calls.  Prepare daily bank deposit and daily cash analysis.  Assist with the collection process and the monthly reporting and analysis process.   Participate in the registration process.


  1. Work as an integral part of the Accounts Receivable billing and collection team to: add and remove registration holds; print, review, and mail bills; call on delinquent account balances; submit student accounts to the collection agency; and submit accounts to the state setoff debt program.
  2. Work closely with Student Records and Financial Aid Offices to ensure tuition, fees, lab fees, and financial awards posted to student accounts are correct.   Run the processes daily to post charges to student accounts and the general ledger.  Research any errors and make adjustments where necessary.
  3. Work closely with Student Records to run the de-registration processes for non-payment at various times at the start of each semester.   
  4. Prepare invoices to students, faculty, staff, and third-party agencies for all accounts receivable billings; maintain files for each billing; and monitor accounts monthly for delinquency in payment.
  5. Assist with billing and collection of sponsored continuing education classes.  Assist with processing refunds for continuing education classes.
  6. Act as backup cashier in the cashiering office in the absence of a cashier, or as requested, processing daily cash receipts from all sources including continuing education, bookstore deposits, mail-in checks, etc. 
  7. Assist when needed with the import of financial aid to student accounts and processing of refund reports; analyze data and calculate the appropriate amounts to be refunded; voucher and prepare automated refund report for accounts payable; establish and maintain reports and supporting documents in refund files for financial aid and curriculum.
  8. Serve as backup person for preparation of daily cash analysis and deposit funds for delivery to the bank prior to 2:00 p.m. each day; prepare State Certification and Daily Cash Analysis reports for Dallas, Lincoln, and Kimbrell campuses. 
  9. Process third-party transfers and book permits.  Maintain sponsorship authorization files.
  10. Process returned checks; prepare student billing.
  11. Act as liaison for third-party agencies, students, faculty, and staff; compile and type routine business correspondence and confidential files; telephone services; personal conferences.
  12. Research and analyze questions and concerns of students, sponsoring agencies, and employees.
  13. Assist with handling phone calls in the Business Office daily by logging into and answering phone calls in the phone queue. 
  14. Participate on campus-wide committees representing the Business Office; attend staff development courses as required.
  15. Maintain a high standard of professionalism in representing the College including confidentiality in all aspects of the position’s responsibilities and adherence to policies, procedures, and other established guidelines.  Adhere to professional accountability and accept responsibility for managing situations and problems.  Work cooperatively with team members and colleagues, contributing positively and constructively to the achievement of team and College objectives and provide a high level of service to customers by establishing and maintaining effective working relationships and partnerships.
  16. Perform other related duties as assigned and work on other projects as they become available.


  • Associate degree from a regionally accredited institution in accounting, business, or a related field required.


  • One year’s experience in an accounting/business environment required.
  • Two years’ experience in an accounting/business environment preferred. 
  • Experience with Ellucian Colleague preferred.
  • Capability to work independently, possess excellent customer service skills, and ability to interact positively with students, faculty, staff, and third-party agencies required.
  • Excellent interpersonal, written, and verbal communication skills required.


  • Generally, works in a traditional climate-controlled office environment and requires the ability to sit for extended periods. 
  • Some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 15 pounds. 
  • Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.
  • In addition to regular office hours, position sometimes requires overtime and/or evening hours.             


Gaston College provides a comprehensive, affordable insurance and benefits program.  We are continuously investigating new benefit offerings that are responsive to the needs of our regular** employees. 

  • State Health Plan
  • Dental Insurance
  • Vision Insurance
  • Health Care and Dependent Care Flexible Spending Accounts
  • Employee Assistance Program
  • Additional Supplemental Insurances
  • NC State Retirement Plan
  • Supplemental Retirement Plans
  • Disability Benefits, Long- and Short-Term
  • Longevity Pay
  • State Employees' Credit Union Eligibility
  • Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
  • Paid Holidays
  • Educational Advancement Compensation
  • Tuition Assistance
  • Employee Discount Program
  • Benefits Overview Booklet

**Please note:  Temporary (part-time) employees do not earn benefits.