Coordinator, Payroll

Florida Gateway College   Lake City, FL   Full-time     Accounting
Posted on April 2, 2024

SALARY Depends on Qualifications
JOB TYPE Full-time
JOB NUMBER 202300040
DIVISION Human Resources
OPENING DATE 04/01/2024

This is independent, professional work responsible for carrying out highly technical duties involved in the production of the College’s payroll. This position is responsible for all aspects of the College’s payroll functions for full-time, part-time, adjuncts and student workers. An employee in this position is responsible for processing pay withholding, balancing payroll related reports and maintaining accurate records. This position requires independent planning, coordinating and completing assignments under strict timelines. The position processes highly involved and detailed personnel records and forms.

Examples of Duties
(Note: The following examples of work as listed in this job descriptions are not necessarily descriptive of any one position in the classification. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

  • Prepares salary/wage payroll checks on all employees. Including the necessary pre-audit and edit checks to ensure the payroll reports are properly completed and payrolls are processed in accordance with the established guidelines.
  • Supervises the support staff assigned to the office in a manner which creates an efficient/timely production of Payroll.
  • Responsible for the entering of data into the computerized payroll file.
  • Responsible for the timely, accurate, verification and completion of year-to-date, quarterly and FICA deductions.
  • Responsible for insuring federal, state tax, and other reports are filed according to the deadline.
  • Coordinates with Human Resources Department and Technology to ensure accurate input of payroll information.
  • Monitors scheduling of lead time for payroll processing.
  • Supervises the timely distribution of College payroll.
  • Responsible for the balancing and reporting of monthly retirement contributions.
  • Responsible for wage verification and reporting of unemployment compensation.
  • Reconciles payroll deductions for benefits and premiums and maintains a procedure for preparation of the Self Billing Invoice to ensure premiums are paid by the due dates.
  • Verifies department time entry and makes necessary adjustments to time input.
  • Verifies overtime in accordance with FLSA.
  • Maintains leave records, accrued and/or used leave in accordance to College Policies and Procedures.
  • Monitors and maintains sick leave pool.
  • Responsible for annual leave rollover into rolled sick leave and notifying employees.
  • Responsible for preparation of annual ACA documents, including 1095 forms.
  • Assists Executive Director with the administration of the College’s Tax-Sheltered Annuity Program.
    (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

Minimum Qualifications
Knowledge of payroll administration, including federal and state regulations, FLSA, and employer benefits for a large employee base. Thorough knowledge of generally accepted accounting principles and payroll administration guide. Proficiency in accounting systems software, experience with deadlines, records reporting requirements and knowledge of MS Word and Excel. Excellent organizational skills and initiative to improve processes. Attention to detail is a must. Must possess strong interpersonal skills in the areas of motivating and developing employees. Ability to interpret complex reports and schedules. Ability to work under pressure.

Associates Degree in related field or two years experience in appropriate area. Experience in payroll processing for higher education institute and/or FRS agency preferred. Experience in a public or government organization preferred.

Acceptable eyesight (with or without correction).
Acceptable hearing (with or without hearing aid).
Ability to communicate both orally and in writing.
Use of fingers.

Works inside in an office environment.
(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

Supplemental Information
Florida Gateway College does not discriminate in education or employment related decisions on the basis of race, color, ethnicity, national origin, gender, religion, disability, age, marital status, genetic information, sexual orientation, pregnancy, or any other legally protected status in accordance with the law.